Ph:0487-2353550,2358624,2358623,2352652.E-mail:marketing@oushadhi.org
A GMP and ISO 9001-2008 certified company.
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Right to Information

Details as required under the Right to Information Act

1. The particulars of its organisation, functions and duties

Please refer the Introductory Chapter of the Web Site

2. The Powers and duties of its officers and employees

2.1. Managing Director

The powers and duties of the Managing Director includes overall charge of all activities of the organisation, formulation of strategies, provide direction, identify and provide adequate resources, assignment of trained personnel etc.

 

2.2. General Manager (P & A)

The powers and duties of the post includes

Attend to all personal matters including recruitments, administration of leave, administration of salary and wages, promotions, increments, transfers, training, disciplinary proceedings, statutory benefits etc. Matters relating to industrial relations and labour welfare are also the responsibility of Administrative Officer.

 

2.3. Financial Controller

The powers and duties of Financial Controller includes:

Advice Managing Director in all financial and Accounts matters, Scrutinise and clear the financial proposals, ensure that the expenditures are having proper sanction and within the Budgetory limit, responsible for upto date maintenance of all records, returns and accounts, preparation of Annual Budgets, timely preparation of annual accounts and all other related works connected with Finance and Accounts.


2.4.Marketing Manager

The powers and duties of Marketing Manager are

Evolve strategies for effective marketing of products, prepare Sales targets, monitor despatch of medicines, gather market intelligent report, new agency allotments, hold agency and Doctors meetings, appraisal of agency performance, liaison between ISM Department, attend to matters relating to advertisement, sales promotions, Trade Fairs etc.


2.5. Secretary

In addition to the powers, duties and responsibilities assigned to the post of Secretary under the Indian Companies Act, 1956, the Secretary will also have the following duties and responsibilities:

Keep company seal & un issued share certificate in safe custody, Follow up of receipt of money provided in the Budget towards share capital contribution, Issue of Share Certificate after allotment, Payment of Dividend to Govt. of Kerala, Arrange Board Meetings, Annual General Meeting, General Meetings etc. in consultation with Chairman/ MD, Act as one of the trustees of Gratuity Trust and maintain the Trust Account, Arrange the periodical payment of Gratuity Premium to trust (LIC), Arranging monthly meetings of officers and witting minutes of the meeting, Welfare activities of women employees of the corporation, Any other duty assigned by Managing Director from time to time.

2.6. Production Manager

The powers and duties of Production Manager includes

Planning and implementation of production in the Factory on the basis of prefixed targets, ensure that necessary documents, registers and records in relation to production are properly maintained, ensure co-ordination between sections of production, maintenance of general discipline in the factory, deployment of workers suitably, observation of product/process related statutory requirements etc.

2.7. Manager (Works)

The Manager (Works) is responsible to ensure the upkeep, repairs and maintenance of all plants, machineries, tools, building and other civil and electrical installation of the organisation, initiate proposals for now construction of buildings, procurement of Plant, Machinery etc.


2.8. Manager (Purchase)

Manager (Purchase) shall arrange purchase of all items of raw materials, packing materials, stores and spares, machinery, furniture, equipments and all other items required for the Corporation, after taking approval from competent authorities. His duties also includes location of vendors, preparation of tender documents for purchase, ensure observations of procedures for purchase, etc.

2.9. Manager (Sales)

The duties and responsibilities of Manager (Sales)(D) includes:

To attend matters relating to Sales to Government Departments, Grama Panchayats, Guruvayur Devaswom and similar institutions, act as Nodal Officer, related with Government supply, overall management of distribution to Government institutions, overall control of sales staff etc.

Attending to matters relating to Sales to Agents within the State of Kerala. This includes, planning distribution of medicines to Agencies, periodical inspection of Agencies, monitoring the sales through outlets directly run by Oushadhi, attending the files regarding advertisement, sales promotion and other publicity activities, etc.

2.10. Manager (Accounts)

Attending to works related with receipts and payment of amount, supervising the cash transactions etc.

2.11.Manager (Internal Audit)

Conduct periodical and concurrent verification of all transactions in the organisation especially that have financial involvement.

3. The procedure followed in the decision making process, including

Channels of supervision and accountability

The organogram of the organisation showing the hierarchical position and flow of information is shown separately. Decisions are taken at each level based on the powers delegated to them.


4. The norms set by it for the discharge of its functions

Norms are set up drawing up the financial powers delegated to each post and category of officers.

5. The Rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions

The following documents are mainly followed by the organisation to discharge its duties.

a) Standing Orders

b) Recruitment Rules

c) Delegation of financial powers to officers

d) Quality System Manual

1. A statement of the categories of documents that are held by it or

Under its control

        a) Sulpher Licence

        b) Excise Licence

        c) Olive leaf classification for Panchakarma Hospital

  d) Drug Licence

  e) Factory Licence

  f) GMP Certificate

  g) ISO 9002 Certificate

  h) Export Import Licence, etc.

2. The particulars of any arrangement that exists for consultation

with, or representation by the members of the public in relation to

the formulation of its policy or implementation thereof.

NIL

3. A statement of the boards, councils, committees and other bodies

Consisting of two or more persons constituted as its part or for

the Purpose of its advice, and as to whether meetings of those

boards, Councils, committees and other bodies are open to the

public, or The minutes of each meeting are accessible for public.

Board of Directors

Minutes of the meeting of the above committees are not acceptable to the public.


9. A Directory of its officers and employees

Sl.

No.

Name

Office

Residence

Mobile

1

Adv. Johny Nelloor

Chairman

0487 -2459022/

2353550

9846032723

9447034403

2

Sri.R.R.Shukla, IFS

Managing Director

0487 -2459022/

2353550


9447015566

3

Sri.K.Sasidharan

General Manager (P & A)

2334519

0480-2720123

9447872300

4

Smt.Vinitha.S

Company Secretary

2353550


9447599377

5

Dr.K.Gopalan

Prodn. Manager

2352109

2352652

2355439

9447959826

6

Sri.Raghunandanan V Menon

Marketing Manager

2351675

2352109

2352652

2363045

9447726304

7

Sri. K.A.Chandrasekharan

Manager (Works)

2352109

2352652

9446572159

9446355848

8

Sri.E.Shibu

Manager (Sales)

2351675

2352109

2352652

2254363

9447041521

9

Sri.G.Rajesh

Manager (Purchase)

2351675

2352109

2352652

2334550

9446147085

10

Sri.R.Sureshkumar

Manager (A/cs)

2351675

2352109

2352652

2330463

9447991999

11

Sri. Figi C David

Manager(I/A)

2351675

2352109

2352652

2582241

2582982

9387108633

13

Dr.Sheela Karalam B.,Spl Officer (R&D)

2352109

2352652

2440182

9447512911

14

Dr.K.S.Rajithan

Spl Officer (H&P)

2334396

2440988

9447252678

 

15

Dr.Malini Menon

Deputy Production Manager

2352109

2352652



 


10. The monthly remuneration received by each of its officers and

Employees, including the system of compensation as provided in

its regulations.

Sl. No.

Designation

No. of Employees

Time

scale

1

General Manager (P & A)

1

Rs.20700-26600

2

Financial Controller

1

Rs.16650-23200

3

Marketing Manager

1

Rs.16650-23200

4

Company Secretary

1

Rs.16650-23200

5

Production Manager

1

Rs.13610-20700

6

Manager (Sales, Purchase, Accounts, Internal Audit)

4

Rs.13610-20700

7

Manager(Works)

1

Rs.12930-20250

8

Deputy Production Manager

2

Rs.12930-20250

9

Senior Assistant Production Manager

1

Rs.12930-20250

10

Assistant Production Manager

1

Rs.11070-18450

11

Assistant Manager

9

Rs.10790-18000

12

Confidential Assistant

1 (Grade)

Rs.10790-18000

13

Senior Assistant

11

Rs.7990-12930

14

Junior Assistant

8

Rs.5650-8790

15

Foreman

8

7

Rs.7480-11910

Rs.5650-8790

16

Drivers

1

1

5

1.Rs.7990-12930

2.Rs.6680-10790

3.Rs.5650-8790

17

Electrician

Electrical OperatorMechanical Operator

Mechanical Operator

1

2

1

1.Rs.7990-12930

2.Rs.6680-10790

3.Rs.4630-7000

18

Boiler Operator

1

Rs.7990-12930

19

Chief Security Guard/Security Guard

1

4

1.Rs.4750-7820

2.Rs.4630-7000

20

Last Grade Employees

1. Grade I (12)

2. Grade II (3)

3. Grade III (6)

1.Rs.5250-8390

2.Rs.4630-7000

3.Rs.4510-6230

21

General Workers

TOTAL

Category I - 1

Category II - 1

Category III - 3

Category IV - 1

Category V - 1

Category VI - 1

Category VII - 7

Category VIII – 120

Category IX - 3

138

Rs.8364/-

Rs.6707/-

Rs.6406/-

Rs.6133/-

Rs.6072/-

Rs.5809/-

Rs.5700/-

Rs.5267/-

Rs.4545/-

11. The budget allocated to each of its agency, indicating the

particulars of all plans, proposed expenditures and reports on

disbursements made

Capital Investment Proposal for the year 2013-14



Sl.No



Details of work

Cost estimate (Rs. in Lakhs)


1

Building with 1st & 2nd Floors – having Semi processing Section, Fermentation, packing, Store, visitors room etc (3140.24m2 ) and 2nd Floor having processing, quality Control, Office, Store, Extractor, rest room etc. (1224.55m2 )

Cost also includes land development and roads etc





650.00


 

2

Plant & Machineries includes Pressure Extractor, Jaggery Mixer Sedimentation tanks, Fermentation tanks, pressure Extractor, Juice Expeller, Fully Automatic packing line, Disintegrators etc



729.00



3

Power & Electricity


144.00


4

Pipelines for steam, water etc

100.00

5

Drainage, chute & Platform

80.00

6

Furniture & Fittings

20.00

7

Clean Room Facility

200.00

7

Contingencies

27.00

8

Consultancy charges

75.00




TOTAL



2025.00



Civil construction works are progressing and tenders have been finalized for procurement of machineries. We have invested an amount Rs. 348 lakhs for this project up to August 2012. It is expected that the civil work will be completed by April 2013.

  1. Expansion of existing production facilities at Kuttanellur and modernisationof factory at Kuttanellur (Rs.2400.97 Lakhs)



Due to lack of sufficient production capacity, the company is not in a position to meet its demand. By taking various steps, the sales have been increased to Rs.47.73 crores during 2011-12 against the last years sale of Rs.45.65 crores. The increase in the production is the need of the hour to meet the market demand. In order to increase production, additional infrastructure facilities are to be provided. For this, following works are to be taken up in the existing factory building and also some more additional machineries are to be purchased.

The following are the activities planned to be taken up:



Sl.No



Details of work

Cost estimate

(Rs. in Lakhs)

1


Dormitory for Staff & Auditorium

Many of the employees in Oushadhi are coming from distant places and they are facing hardship for getting adequate accommodation facilities. Moreover due to lack of accommodation, many of the employees have left the corporation. Board has decided to construct building for dormitory. On the top of the dormitory building, construction of an auditorium is also planned. KItco has been engaged as consultant for this work. Tender document has been prepared and tenders will be invited shortly.



183.00



2

 


Expansion of ETP Plant

The existing Effluent Treatment Plant is not sufficient to meet even our present requirement. It needs to be expanded to treat additional effluent generated due to our new expansion programmes. Considering this a proposal for expansion and maintenance of ETP was placed before the Board meeting held on 19.03.2011 and Board has decided to implement the project. Tender was invited and work was awarded to lowest quoted tenderer, M/s Green Method Engineering (P) Ltd for an amount of Rs. 162.97 lakhs.

 

162.97



3






Expansion of existing plant and modernization of packing section.

The Board has approved the proposal for Expansion of existing plant and modernization of packing section conforming to C-GMP standard. M/s Kitco has been engaged as consultant for this work.



600.00




4

Introduction of Solar Water Heating System

M/s Hykon, a company engaged in developing energy saving devices specially using solar energy, had made a presentation explaining the advantages of pre-heating the water before feeding in to Boiler and other pan where heated water is used. They have pointed out that the company can save upto Rs. 80lakhs per year if we pre-heat the water fed into the boiler. The advantage will be much more if we can also use pre-heated water for preparation of Kashayam etc. As per their report the cost of installation of the system can be recovered within a period of one year. It is proposed to install the system after a detailed study

100.00

 



5

 


Flow Metre for Boiler

The furnace oil is the major component of production expenditure of the company. At present there is no proper monitoring device for both fuel consumption and steam generation. Therefore it is proposed to purchase the flow meter with adequate specification, in order to evaluate and control the use of oil. The expected cost of the device is Rs.8 lakhs.

8.00

 



6



Fire Protection & Detection System

In order to take precaution against fire, an early fire protection and detection system is proposed to be installed in the Factory, Store and Office. The Board has approved this proposal. M/s Kitco has been engaged as consultant for this work.

111.00




7



Expansion of Panchakarma Hospital

The Board of Directors in the meeting held on 27.6.2012 had approved the proposal for expansion of hospital by constructing a new building with 50 bed capacity and has decided to engage M/s. KITCO Limited as Consultants for preparation of Design, Estimate and Project Report.

1000.00




8


Expansion of Office Space

At present there is no separate room for auditors (internal auditors, statutory auditors, tax auditors, AG’s auditors etc.). As and when auditors from different wings come to Oushadhi Chairman’s room is used for auditing purpose. It is proposed to construct a cabin for auditors and work space for office staff in the front portion of second floor of main building. Along with this construction, a lift will also be installed. Board has approved this proposal and M/s Kitco has been engaged as consultant.

31.00



9



Sub Centre at Pathanapuram

A sub Centre at pathanapuram will be set up by constructing a pre fabricated structure in the land promised by Forest Department for permissive use. An eco shop will also have to be constructed in the Sub Centre for Forest Department. Tender document has been prepared by M/s KITCO and tenders will be invited shortly.

112.00



10


Furniture & Fittings

Renovating the Office and store by providing additional furniture and almirahs


5.00

 

11

Water Resource Development and Rain Water Harvesting

There is acute shortage of water in the factory during summer season. We are spending lakhs of Rupees towards purchase of drinking water on every year and adoption effective rain water harvesting method though an expert agency is one of the steps to overcome the above issue is a certain extent. Apart from this, the digging of tube wells in one or two points subject to the scientific advice by ground water department is to be taken up in this season. The expecting expenditure for this project is around Rs 28 Lakhs

28.00


12


NABL Accreditation

ISM Departments of other states are insisting for getting our products certified by an NABL accredited lab while making outside kerala supplies. It is proposed to improve our lab facilities and apply for NABL Accreditation.

60.00


TOTAL


2400.97

 

GRAND TOTAL OF ANNUAL PLAN PROPOSAL FOR 2012-13 (A+B)




4425.97

 

EXECUTIVE SUMMARY



Rs. in Lakhs

A Establishment of modern Asavarishtam Plant : Rs.2025.00
B Expansion of existing production facilities for Thylam, Gritham and Liquid kashayam and development of other amenities for developing Oushadhi into a Centre of Excellence for Ayurvedic pharmaceuticals in India. : Rs2400.97
    -------------------------------------
  GRAND TOTAL : Rs.4425.97
    =========================

The company will get Rs. 500 lakhs from Govt. of India by way of grant and 800 lakhs from Govt.of Kerala as share capital contribution for 210-11 and 2011-12. The balance amount of Rs.550lakhs required for capital investment will be contributed from our own fund. Oushadhi is having a surplus fund of Rs.20crores by 2011 December.

The Board may therefore consider and approve the capital expenditure budget for the Year 2011-12. All the above works will be executed after placing a detailed estimate for each work before the board at respective points of time.


12. The manner of execution of subsidy programmes, including the

amounts allocated and the details of beneficiaries of such

programmes.

NIL

13. Particulars of recipients of concessions, permits or authorisations

granted by it.

NIL

14. Details in respect of the information, available to or held by it,

reduced in an electronic form

Presently not available

15. The particulars of facilities available to citizens for obtaining

information including the working hours of a library or reading

room, if maintained for public use

They have to approach the organisation. No public reading room available

16. The names, designations and other particulars of the Public

Information officers

1. Sri.K.V.Uthaman, Appellate Authority

2. Smt. Vinitha.S, State Public Information Officer

3. Sri. M.P.Rajesh, Assistant Public Information Officer

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